Running for a Better Oakland (RBO) is seeking a dedicated and organized Program Coordinator to help lead our youth running programs and inspire the next generation of Oakland runners. If you thrive in fast-paced environments, enjoy working with students and families, and want to make a real impact in the community, we’d love to hear from you!
Position Summary:
Under the supervision of the Executive Director, the Program Coordinator will manage operations for RBO’s youth running programs. The Program Coordinator will be responsible for managing event preparation (including sourcing and maintaining equipment, preparing and printing documents, providing customer support to registrants, executing compliance verification procedures, and recruiting volunteers as needed), equipment transportation (including loading/unloading equipment, performing basic maintenance, tracking inventory and reporting lost/damaged/missing items), and event day operations (including delivering announcements, facilitating check-in/check-out procedures, tracking attendance, overseeing timing procedures, and coordinating volunteers).
Working Hours and Compensation:
Approximately 10 hours per week at $28.30 per hour. Availability on weekends is essential. Hours fluctuate with the annual schedule, increasing during the season and decreasing during the offseason.
Responsibilities:
● Event Preparation
○ Purchase fresh fruit for the snack table.
○ Fill water coolers.
○ Prepare and print documents including name tags, check-in sheets, signs, etc.
○ Charge and maintain two-way radios.
○ Pick-up program race entries and organize them for distribution.
○ Manage ongoing registrations and provide customer support to registrants via email and phone.
○ Regularly verify compliance documents online and send updates to registrants.
○ Recruit volunteers from the RBO community for events as needed.
● Equipment Transportation
○ Transport all necessary equipment from the RBO storage unit to the event and back.
○ Maintain equipment and report lost/damaged equipment to ED.
● Event Day Operations
○ Arrive early to clear event space and set-up equipment.
○ Supervise and direct volunteers, make sure they are guided to their stations.
○ Oversee check-in process and assist with same-day registrations.
○ Process attendance data after check-in.
○ Lead daily announcements at the beginning of each practice.
○ Lead pre-race walkthroughs, manage start/finish line procedures, provide customer service to runners and team coaches at races.
○ Manage race timing procedures, record finishing times/places, announce preliminary winners, and manually enter official times online.
○ Lead check out procedures, call families of students that do not check out.
○ Pack up equipment and ensure the venue is left clean after each event.
○ Proactively solve problems as they arise throughout each race.
● Participate in professional development opportunities and complete program-related training and certifications.
● Assist the Executive Director in coordinating and executing RBO projects, events and activities.
● Demonstrate enthusiasm about working in a non-profit environment and maintain a positive, solutions-oriented attitude in all situations.
Skills (Required):
● Flexible schedule and availability to work weekends.
● Outstanding communication skills and the ability to respond promptly to texts, phone calls, emails, and other communications.
● Ability to work as a team member towards common goals and objectives.
● Proactive approach to work, desire to take initiative in solving problems.
● Self-motivated to complete work independently and in a timely manner.
● Ability to maintain impeccable customer service in fast-paced, stressful situations.
● Ability to connect with students and motivate them to work hard to accomplish their goals.
● Ability to work effectively across cultures and a commitment to learning, communicating, and working respectfully with people from different backgrounds.
● Demonstrate strong written, verbal, technical, interpersonal, and public communication skills to establish and maintain program objectives, policies and procedures, and effective partnerships/working relationships within all organizational levels and external agencies.
Skills (Preferred):
● Fluency in Spanish, ability to translate written materials into Spanish.
● Experience working in a non-profit organization with volunteers and children.
● Experience working with children, parents, schools, and/or community organizations to provide programs to young people and/or families in the greater Oakland area.
● Experience with community sports programs, coaching, team management, or athletic administration.
● A deep passion for running and the positive impact that running can have on young people’s lives.
Physical Demands and Working Environment:
● Ability to work on a computer, phone, and tablet.
● Ability to look at a computer screen for long periods of time.
● Ability to lift at least 50 pounds (reasonable accommodations will be made for persons with disabilities).
Requirements:
● The candidate must successfully pass a background check including DOJ Live Scan.
● The candidate must obtain a negative TB test.
● The candidate must travel to various locations in Oakland and throughout the Bay Area.
● High energy, approachable and friendly demeanor.
● Desire to work in Oakland with students and families from the greater Oakland area.
● Must be available to work weekends and early hours, particularly Saturday mornings.
● Reliable vehicle that can transport necessary program equipment.
Application instructions:
To apply for this position, send your resume and cover letter to director@rboakland.org with the subject line “Program Coordinator Application - [Your Name]”. Due to the high volume of applications and our current staff size, unfortunately we will not be able to respond to every application that we receive.
Equal Opportunity
Running for a Better Oakland is an Equal Opportunity/Affirmative Action employer committed to a diverse and inclusive workforce. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, parental status, ancestry, veteran status, genetic information, or any other characteristic protected by law. For more information about your EEO rights as an applicant, please click here.
Running for a Better Oakland will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c). External hires must pass a post-offer, pre-employment background check/drug screen. Qualified applicants with an arrest and/or conviction will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, ban the box laws, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances. If you need a reasonable accommodation for any part of the employment process, please contact us at rboboardchair@rboakland.org and let us know the nature of your request. We will only respond to messages left that involve a request for a reasonable accommodation in the application process. We will accommodate the needs of any qualified candidate who requests a reasonable accommodation under the Americans with Disabilities Act (ADA).
